Join Abacus Property Management

We pay attention in shortlisting the most meticulous and those with the right profile fit to achieve the best results. 

The industries we are in offer great opportunities for clients to increase their growth as well as for our staff to be the Apex Leaders of tomorrow. 

At Abacus Property, we nurture your career development. If you wish to be part of our growing and talented team, we want to hear from you. 

Please email to hr@abacusgroup.sg and attention The Human Resources Department and state position applied in the subject headline with your resume including

• Current and Expected Salary
• Reasons for leaving (Past and Present employment) 
• Recent Picture
• Notice Period

HQ Job Openings

1) Advertising and Promotion, Lease and Tenancy Executive/ Manager

Position of immediate Supervisor: business unit Director

General Responsibility 

The A &P, Lease and Tenancy Executive and Manager manage the retail spaces of new and existing projects including commercial, industrial and government to ensure the quality and consistent services to clients.

+ View More

Job Responsibility

  • Preparation of document relating to tenancy of the Properties within the Building, including fact sheets for prospective tenants, letter of offer, tenancy agreements and guidelines to carry out fitting-out works.
  • Preparation and administration of Licence Agreement and coordinating handing/taking over o premises.
  • Review and make recommendations on tenants' submission on proposed rental and layout plans.
  • Review tenant mix, taking into consideration all of the offers received for the tender.
  • Address tenants' queries and conduct site visits prior and during fitting out periods to review tenants' store designs in accordance to fit-out guidelines including final inspection after completion of fit-out woks.
  • Prepare circulars and notice, maintain tenancy documents, arrears management, conduct checks on tenants' operating hours.
  • Conduct periodic review including sharing benchmarking studies on rent structure/ tenancy schedule/ lease renewal/ tenant merchandise mix
  • Process termination of leases and license agreements including pre-termination discussions including all renewals, pre-renewal discussions and providing recommendations on renewals.
  • Ascertain hot spots and cold spots within the Properties and implement changes to improve the traffic flow of the Properties.
  • To initiate tenant relation programmes to improve communication flow between the landlord and tenants
  • To ensure maximum occupancy, including recommendation of potential prospects, cold cols and prospecting for suitable tenants.
  • Track tenants' submission of monthly sales and monitor tenants' sales performance.
  • Organise tenants and partners engagement sessions.
  • Conceptualise, coordinate and execute marketing plans and strategies; carry out advertising, promotions and events to increase footfall and tenants' sales by working closely with creative/advertising/ PR agencies in the development and delivery of marketing tools within approved budget.
  • Liase with retailers to secure their commitment to the mall so that cross-promotions can be cultivated.
  • Monitoring of the Traffic Counter System and report footfall and retail behavior.
  • Execute and manage on-ground promotion and event logistics, including the production of all above-the-line and below-the-line communication materials.
  • Liase with tenants and partners for joint partnerships and promotions, with post-event reports.

Job Requirement

  • At least Diploma/ Degree in Estate Management or equivalent.
  • At least 3 years of relevant working experience.
  • Working knowledge of computer software (Microsoft Word, Excel and Powerpoint).
  • Excellent written and oral communication skill, fluent in both English and Mandarin.
  • Self starter, able to work with minimum supervision.
  • Ability to work in team environment.
  • Knowledge of A&P, Licensing, Lease and Tenancy Management in retail industry.

2) Property Executive/ Manager

Position of immediate Supervisor: business unit Director

General Responsibility 

The Property Executive and Manager form part of the  First Response Team for deployment in new and existing projects and they are in charge of multiple commercial, industrial and government projects to ensure the quality and consistent services to clients.

+ View More

Job Responsibility

  • Conduct scheduled checks and inspection on grounds to ensure property is well maintained.
  • Ensure building statutory requirements are complied.
  • Ensure compliance of PDPA when developing and implementing policies and processes for handling personal data and alert management to any risks that might arise with regard to personal data
  • Review and recommend replacement/improvement plans for managed sites
  • Provide essential customer service support to the residents and owners.
  • Review and propose quality assurance procedures including cleaning, security, repairs, maintenance, painting, air-conditioning, fire-protection, lifts and emergency procedures.
  • Supervise and manage a team of site staff including cleaning and security contractors.
  • Prepare or assist with monthly and annual narrative reports in accordance with management agreement, including financial data, data on variances to budget, arrears, vacant spaces, details of expenditure, contractor performance, details of defects with the building and remedial action taken.

Job Requirement

  • At least Diploma/ Degree in Estate Management or equivalent.
  • At least 3 years of relevant working experience.
  • Working knowledge of computer software (Microsoft Word, Excel and Powerpoint).
  • Excellent written and oral communication skill, fluent in both English and Mandarin.
  • Self starter, able to work with minimum supervision.
  • Ability to work in team environment.
  • Knowledge of Building Maintenance & Strata Management Act.

3) M & E Executive

Position of immediate Supervisor: Property Manager/ business unit Director

General Responsibility

The client facing and hands-on M & E Executive form part of the First Response Team for deployment in new and existing projects and they are in charge of multiple commercial, industrial and government projects to ensure the quality and consistent services to clients.

+ View More

Job Responsibility

Your responsibilities as a M&E Executive will be ensuring that the building’s facilities are operated and maintained in a cost effective and reliable way:

  • Provide general administration to all soft and hard services contracts for the building
  • Monitor the key client team representatives to meet the expected service levels
  • Create engineering and operation procedures for technical staff
  • Continuously optimize the internal tools and procedures
  • Manage on-site contractors and vendors to ensure the works done in respect of the contractual agreements
  • Communicate with clients, architects, government representatives, engineers on management and maintenance matters related to the building
  • Track the tenant satisfaction level regarding the facilities management and maintain the excellent working relationships
  • Ensure proper tenant fit-out works and submit recommendations when appropriate
  • Oversee the maintenance services from contractors to ensure conformity with established standards
  • Ensure safety procedures align with HSE policy and standards
  • Plan the Civil, Mechanical and Electrical tasks for facility operations

Job Requirement

  • Diploma/ Degree in Mechanical or Electrical Engineering, Facilities Management or other relevant qualification
  • 5+ years in a similar commercial/ residential property management role
  • FSM, GMM or GMFM certifications will be considered as an advantage
  • Excellent written and spoken communication skills

4) Accounts Executive

Position of immediate Supervisor: Accounts Manager

General Responsibility

The Accounts Executive form part of the Accounts Team, in charge of multiple commercial, industrial and government clients to ensure timely financial advisory, support and reporting.

+ View More

Job Responsibility

  • Manage full set of accounts for the portfolio assigned
  • Responsible for Property Management & Operation Filing
  • Answer clients' enquiries pertaining to all relevant property management matters
  • In charge of handover over/ takeover of projects
  • Coordination Works with Project Manager on inventories and defects when handing over/taking over
  • Provide administrative support in the areas of documentation, data entry, filing, reports for operations
  • Conveyance with appointed law agencies and property agents to prepare property sales contracts and agreements

Job Requirement:

  • Diploma or Degree in Accountancy or equivalent from recognised institutions
  • 1 to 2 years related experience in property industry
  • Good Customer Service Skills
  • Proficient in MS Excel and Words
  • Able to multi-task, meticulous and independent
  • Dynamic, self-driven and enjoy working in a fast-paced environment
  • Maintain positive attitude under pressure
  • A team player who is also able to work independently

On Site Job Openings

1) Condominium Manager

Position of immediate Supervisor: Property Manager/business unit Director

General Responsibility

The Condominium Manager is responsible for the full administrative, financial and maintenance functions. He/She lead and manage site staff team and client-relationship.  

+ View More

Job Responsibility

  • Review and recommend replacement/improvement plans for managed sites
  • Conduct scheduled checks and inspection on grounds to ensure property is well maintained
  • Ensure building statutory requirements are complied
  • Follow quality assurance procedures including cleaning, security, repairs, maintenance, painting, air-conditioning, fire-protection, lifts and emergency procedures.
  • Supervise and manage a team of site staff including cleaning and security contractors.
  • Prepare or assist with monthly and annual narrative reports in accordance with management agreement, including financial data, data on variances to budget, arrears, vacant spaces, details of expenditure, contractor performance, details of defects with the building and remedial action taken.
  • Ensure compliance of PDPA when developing and implementing policies and processes for handling personal data and alert management to any risks that might arise with regard to personal data

Job Requirement

  • Degree/Diploma in Building/Estate Management or equivalent
  • Minimum 3 years of relevant working experience
  • Knowledge of Building Maintenance & Strata Management Act
  • Demonstrated oral and written communications skills
  • Good time management and multiple tasking skills.

2) Property Officer

Position of immediate Supervisor: property manager/Business unit director

General Responsibility

The Property Officer support their Reporting Officer in ensuring the smooth operations and effective management of the facility or building

+ View More

Job Responsibility

• In charge of facility management, bookings, maintenance of swimming pool, spa pool, sauna, gym, squash and tennis courts, playgrounds, patting green, BBQ pits, function room, games room, etc.

• Planning, organising activities, decoration during major festive seasons

• To assist the Reporting Officer in the daily operation and administrative works:

  • Updating work schedule;
  • Attend to check-in and check-out of tenants;
  • Process enquiries/ feedback and remain highly contactble for clients.
  • Defect list and fixing date of inspection and closinga summary of defect list and appointment dates.
  • Process security pass/access card/carpark label.
  • Process deposits and refunds.

• Follow quality assurance procedures including cleaning, security, repairs, maintenance, painting, air-conditioning, fire-protection, lifts and emergency procedures

• Ensure compliance of PDPA when developing and implementing policies and processes for handling personal data

• Coordinate with various team of site staff including cleaning and security contractors to achieve common goals

• Conduct scheduled checks and inspection, escalate irregularities to management and clients

• Review and recommend replacement/improvement plans for managed sites.

Job Requirement

  • Diploma in Building & Estate Management /Building Services or equivalent
  • 1-2 years experience in estate or facility management
  • Dynamic, independent and able to work under pressure
  • Good interpersonal, communication and writing skills

3) Technician

Position of immediate Supervisor: Building Supervisor/Condo Manager 

General Responsibiliy

The technician carry out all building maintenance work to ensure that the buildings are maintained at the highest standards. 

+ View More

Job Responsibility

AIR-CONDITIONING

  • Daily switching (ON/OFF) of air-con including AHU condensing units, cooling towers, etc.
  • Frequent checking of cooling tower fan motor compressors and water pumps for normal running condition.
  • Regular monitoring of air-con temperature (incoming & return) and pressure (suction & discharge).
  • To check air-con indicator lights for proper condition .
  • Check for comfort level in cases of complaint.
  • Regular inspection for loose belts, filter cleanliness, drain pipe, noisy bearings, control circuit faults and overall functions.
  • Monthly greasing, sealing and cleaning of water pumps.
  • Painting of air-con units and air-con parts whenever necessary.
  • Troubleshoot faults whenever a breakdown of air-con or complaints arises.
  • Supervise and ensure that the monthly routine servicing is properly carried out by air-con contractor.
  • Cleaning of air curtains and mechanical ventilation.

FIRE ALARM

  • Regular checking of fire alarm main and sub panel for normal operating condition.
  • Frequent checking of water pressure to ensure fire hose-reels are in working condition.
  • Supervise monthly servicing of fire alarm maintenance contractor.
  • Attend to fire activation.

LIFT

  • Visual inspection of lift for normal operating condition e.g. call or landing buttons, exhaust fans, indicator lights.
  • Inform lift maintenance company of any breakdown.
  • Ensure lift contractor respond within reasonable time.
  • Attend to initial complaints of simple nature.

LIGHTING ON COMMON AREAS

  • Daily checking of common areas for defective lighting including EXIT, directional signs, toilet lighting and carpark
  • Replacement of defective lighting and fittings.
  • Attend to power failure and trouble shoot short circuit.
  • Regular cleaning of light diffusers.
  • Reset time switches after power failure.

PLUMBING

  • Clear chokes.
  • Trace and repair pipe leakage.
  • Repair and replace wash basins, flushing cisterns, gully traps and toilets fittings.
  • Repair overflowing flushing cisterns.
  • Tighten loose points and routine check for leakage.

SUMP PUMPS

  • Ensure cleanliness of sump pumps.
  • Inspect sump pumps for normal operation during heavy rain.
  • Test run sump pumps quarterly.

CARPENTRY

  • Servicing, repairing, applying lubricants to doors.
  • Repair/replacement of door frame, door hinges, locks, door closures, etc.
  • Cleaning/wiping of scribbling on doors, walls.
  • Painting/varnishing of doors.

MISCELLANEOUS

  • Supervise monthly servicing of pest control contractors, or any one-off job undertaken by other contractors.
  • Stand-by for any emergency repair works.
  • Respond to emergency call e.g. power failure.
  • Dispatch letters, circulars, plans, etc. to subsidiary proprietors or residents.
  • Purchase of spare parts or accessories for minor repair works to be carried out.
  • Attend to all complaints.
  • Liaise with other service contractors e.g. security, cleaning.
  • Check and report any general damages or defects found in the condominium.

Job Requirement

  • ITE / NTC 3 / Nitec qualification
  • Knowledge of basic BMSM Act
  • Dynamic, good multi-task and follow up skills
  • Meticulous and work well in team environment

4) Resident Relations/ Facility Officer

Position of immediate Supervisor: PROPERTY Manager/ BUSINESS UNIT DIRECTOR

General Responsibility 

Resident Relations/ Facility Officer supports the Manager in the general administration of the estate/ building/ facility

+ View More

Job Responsibilty

  • Responsible for the common facilities in:

    • The management, bookings, maintenance of all facilities (swimming pool, spa pool, sauna, gym, squash and tennis courts, playgrounds, putting green, BBQ pits, function room, games room).

    • Updating SP list

    • Updating change of address
    • Update master list
    • Defect list and fixing date of inspection and closing summary of defect list and appointment dates.
    • Keying in of data
    • Handing over of security pass / carpark label
    • Collection of Admin fee / Renovation fee / Security Pass
  • Administer the following works:

    • Refund of renovation deposit
    • Refund of other deposits (Security pass / 2nd carpark label / BBQ pits / Function hall)
    • Strata roll

    • Order and keeping track of stationery inventory including office inventory

    • Postage record for mailing
    • Typing of minutes / correspondence / letter
    • Filing and updating of all administrative documents and files and ensure that they are kept and filed in a manner which facilitates their easy retrieval;
    • Registration of movement of key (in key press)
    • Preparation of circular to Subsidiary Proprietors / residents
    • Distributing incoming fax / letters and keeping proper records of correspondences
    • Keeping record of file opened
    • Keeping record of all operation M&E drawing and tracing
    • To assist the Condo / Complex Manager in the following personnel and administrative works :
    • Staff Personnel file - non-management level
    • Update of annual and medical leave record
    • Scanning for 1st interview (non-management level)
    • Negotiate / Sourcing in purchase of budget items for office equipment
    • Keeps the petty cash, if assigned.

    Job Requirement

  • ITE, N, O Level and Diploma qualification
  • 1 to 2 years admin support experience in property managment industry
  • Good customer service skills
  • Proficient in MS Excel and Words
  • Good multi-task skills, dynamic, meticulous and independent